How to File your confirmation statement (annual return) with Companies House

A confirmation statement is a document that community interest companies and not for profit organisations in the United Kingdom are required to file annually with Companies House.

This requirement ensures that the information held by Companies House about a company is accurate and up-to-date.

Key Information Included in a Confirmation Statement:

• Annual Requirement: Companies are required to file a confirmation statement at least once a year, even if there are no changes to report. This is different from the previous annual return, which required companies to provide a snapshot of their data at a specific date.
• Details Included: The confirmation statement includes information about the company's registered office address, officers (directors and secretaries), registered address, shareholders, share capital, and People with Significant Control (PSC) if applicable.
• Filing Deadline: The confirmation statement must be filed within 14 days of the anniversary of the company's incorporation or the anniversary of the last filed confirmation statement. For example, if a company was incorporated on January 1, the confirmation statement should be filed by January 15 each year.
• Penalties for Late Filing: Failure to file the confirmation statement on time can result in penalties for the company and its officers. It's essential for companies to be aware of their filing obligations and meet the deadlines.
• Online Submission: Companies typically submit their confirmation statement online through the Companies House website. The online process makes it easier for companies to update their information and comply with regulatory requirements.
• Changes Reporting: If there have been any changes to the company's details since the last confirmation statement, such as changes in officers, registered office address, or share structure, these changes should be reported in the confirmation statement.

The confirmation statement is an important tool for maintaining the accuracy and transparency of the official records for companies registered with Companies House in the UK. It ensures that the public and other stakeholders have access to the most current information about a company's structure and leadership.

Frequently asked questions about confirmation statement

Here are some frequently asked questions (FAQs) about the confirmation statement:

1. What is a confirmation statement?

A confirmation statement is a document that companies and limited liability partnerships (LLPs) in the UK must file annually with Companies House. It confirms the accuracy of the information on record and provides updates on any changes.

2. When is the confirmation statement due?

The confirmation statement must be filed at least once a year within 14 days of the anniversary of the company's incorporation or the anniversary of the last filed confirmation statement.

3. What information is included in the confirmation statement?

The confirmation statement includes details about the company's registered office address, officers (directors and secretaries), registered address, shareholders, share capital, and People with Significant Control (PSC) if applicable.

4. How do I file a confirmation statement?

Companies typically file the confirmation statement online through the Companies House website. The online submission process allows for efficient updates and ensures compliance with filing requirements.

5. What happens if I don't file the confirmation statement on time?

Failure to file the confirmation statement on time can result in penalties for the company and its officers. It's essential to be aware of filing deadlines and meet them to avoid financial consequences.

6. Can I file a confirmation statement if there are no changes to report?

Yes, companies are required to file a confirmation statement even if there are no changes to report. This ensures that Companies House has the most up-to-date information about the company, and it confirms that there have been no changes since the last filing.

7. Are there any exemptions from filing a confirmation statement?

Most companies are required to file a confirmation statement. However, some entities, such as certain types of charities and community interest companies (CICs), may have specific exemptions. It's important to check with Companies House for specific details.

8. Can I update company details between confirmation statement filings?

Yes, companies can update their information with Companies House at any time. However, the confirmation statement serves as an annual check to ensure that the information on record is accurate.

9. What if there are changes to company details after filing the confirmation statement?

If there are changes to company details between confirmation statement filings, such as changes in directors or the registered office address, these changes should be reported to Companies House as soon as possible using the appropriate forms.

10. Where can I find more information about the confirmation statement process?

Companies House provides detailed guidance on their official website. Companies can refer to this resource for step-by-step instructions, FAQs, and additional information related to the confirmation statement process.

Always keep in mind that regulations may vary, and it's essential to check with the relevant regulatory authority or legal professionals for the most accurate and up-to-date information.

Benefits of using KG Accountants to file your Confirmation statement

1. Expertise and Accuracy:

Hiring an accountant ensures that your confirmation statement is prepared with precision. Accountants have the expertise to navigate complex financial data and legal requirements, reducing the likelihood of errors in your filing.

2. Time Savings:

Outsourcing the task to an accountant saves you valuable time. They can efficiently handle the preparation and submission process, allowing you to focus on running your business and other essential tasks.

3. Regulatory Compliance:

Accountants stay up-to-date with the latest regulations and changes in financial reporting requirements. Their knowledge helps ensure that your confirmation statement complies with all relevant laws, reducing the risk of penalties or fines.

4. Reduced Stress and Peace of Mind:

Delegating the confirmation statement filing to a professional alleviates the stress associated with financial reporting. You can have confidence that your statements are in capable hands, providing peace of mind and allowing you to concentrate on core business activities.

5. Timely Submission:

Accountants understand the importance of meeting deadlines. By entrusting them with your confirmation statement filing, you increase the likelihood of submitting the required documents promptly, avoiding late filing penalties.

6. Audit Preparedness:

Having an accountant handle your confirmation statements ensures that your financial records are well-organized and audit-ready. This can be beneficial in case of an audit, making the process smoother and less stressful.

7. Risk Mitigation:

Accountants are trained to identify and mitigate financial risks. Their involvement in the confirmation statement process can help identify potential issues early on, reducing the risk of financial discrepancies or compliance issues.

8. Cost Efficiency:

While there is a cost associated with hiring an accountant, the efficiency and accuracy they bring to the confirmation statement process can result in long-term cost savings. This is especially true when considering potential penalties for filing errors or late submissions.

In summary, utilizing the services of an accountant for confirmation statement filing offers a range of benefits, from ensuring accuracy and compliance to providing financial insights that contribute to the overall success and stability of your business.

File your confirmation statement today

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